First Congregational Church of Boylston
Saturday, May 25, 2013
Constitution and By-Laws
CONSTITUTION AND BY-LAWS
First Congregational Church of Boylston
ARTICLE I - NAME
The name of this Church shall be the First Congregational Church of Boylston, Massachusetts.
ARTICLE II - PURPOSE
The avowed purpose of this Church shall be to worship God, to preach and teach the gospel of Jesus Christ, and to celebrate the Sacraments of Baptism and the Lord's Supper or Holy Communion; to realize Christian fellowship and community within this Church and the Church Universal; to serve all peoples with love and to strive for righteousness, justice and peace in human affairs.
ARTICLE III - FAITH AND COVENANT
Section 1: Faith
This Church acknowledges Jesus Christ to be Savior and Lord, and seeks to center its worship, work, and life around Christ and His Gospel. It acknowledges as brothers and sisters in Christ all who share in this confession. It looks to the Word of God in the Bible and to the presence and power of the Holy Spirit to direct the work of the Body of Christ, of which it is part, in the world. It claims as its own the faith of the historic Church, and affirms the responsibility of the Church in each generation to make this faith its own. Each member of this Church shall have the right to follow the Word of God according to the dictates of one’s own conscience. The Church commends to its members the following Statement of Faith as an expression of this Church's faith:
I believe in God the Father Almighty, Maker of heaven and earth; and in Jesus Christ, his only begotten Son our Lord; who was conceived by the Holy Ghost, born of the Virgin Mary, suffered under Pontius Pilate, was crucified, dead, and buried; he descended into hell; the third day he rose again from the dead; he ascended into heaven, and sitteth on the right hand of God the Father Almighty; from thence he shall come to judge the quick and the dead. I believe in the Holy Ghost; the holy catholic Church; the communion of saints; the forgiveness of sins; the resurrection of the body; and the life everlasting. Amen.
Section 2: Covenant
We covenant with one another to seek and to respond to the Word and will of God. We intend to walk together in the ways of the Lord, made known and to be made known to us. We hold it to be the mission of the Church to witness to the gospel of Jesus Christ in all the world to strive for truth, justice and peace. As did our ancestors, we depend on the Holy Spirit to lead and guide us. We pray for the coming of the kingdom of God, and we look with faith toward the triumph of righteousness and eternal life.
ARTICLE IV - POLITY
The First Congregational Church of Boylston may enter into affiliation with an appropriate association(s), conference(s), or other church body (or bodies) with a congregational polity consistent with our own congregational heritage and practice.
The government of this Church is vested in its members, subject to the Laws of the Commonwealth of Massachusetts as they pertain to charitable, educational and religious organizations. The Church is subject to the control of no other ecclesiastical body, even as it may recognize and maintain the obligations of mutual counsel and cooperation which are common among congregational Churches.
This Church is in fellowship with all Churches which acknowledge Jesus Christ to be their Lord and Savior, and together with the Father and the Holy Spirit to be the one God, revealed in three Persons, seeking with those Churches that unity which shall bring us all into the one body of Christ.
ARTICLE V - MEMBERSHIP
Section 1: Qualifications
The members of this Church shall be persons who have been baptized and confess Jesus Christ to be their Lord and Savior.
Section 2: Procedures
A. Persons may become members of this Church in any one of these ways:
1. By confirmation of baptism, following procedures prescribed by the Pastor and the Board of Deacons.
2. By confession or affirmation of faith in Jesus Christ as Lord and Savior.
3. By presentation of letters of dismission and recommendation or satisfactory substitute, from Churches with which the First Congregational Church is in fellowship.
B. The following procedures are to be followed for membership to occur:
1. Candidates for membership will receive an orientation by the Deacons and the Pastor as to the faith covenant and practice of this Church.
2. Candidates for membership will be proposed during the service of worship on a Sunday prior to their reception by the Board of Deacons.
3. Candidates for membership will enter into this Church’s covenant and consent to its By-Laws, and be formally received into its fellowship, preferably during a service of worship. The Pastor and Board of Deacons may determine exceptions to reception into membership during a service of worship.
Section 3: Responsibilities
Members shall pledge themselves to attend the regular worship of the Church and the celebration of the Lord's Supper; to live a Christian life; to share in the life and work of the Church; to contribute to its support and benevolences; and to seek diligently the spiritual welfare of the congregation, its membership, and the community.
Section 4: Categories of Membership
A. Active members will be those members who fulfill the responsibilities of membership as described above.
B. Inactive members will be those members who have been determined by the Board of Deacons to be fulfilling none of the following responsibilities of membership for one or more years:
1. Attending worship of the Church
2. Sharing in the life and work of the Church
3. Contributing to the support and benevolences of the Church.
C. Dual membership may be granted to a candidate otherwise qualified for membership in the Church, or to a current member of the Church, who wishes to retain or seek membership in another Church, with whom this Church is in fellowship.
1. The other Church in which membership is to be held must be far enough from Boylston to preclude active participation in both churches.
2. In order to hold dual membership, a member must be an active member of this Church if living in the area of this Church, or an inactive member of this Church and active in the other Church if living in its area.
3. The candidate or member who wishes to hold dual membership must request such standing of the Pastor or the Board of Deacons. The Pastor and the Board of Deacons together will decide whether or not to grant dual membership.
Section 5: Rights
Active members have the rights of voice and vote in the transaction of all meetings of the Church, and may serve as officers and as members of Boards and Committees of the Church. Inactive members will not have voice and vote in the transaction of meetings of the Congregation and will not serve on Boards of the Church or on the Nominating Committee.
Section 6: Termination of Membership
A. Any member may, on his or her own request, be granted a letter of transfer. If wishing to join a body not in fellowship with this Church, he or she may be dismissed with a certificate of termination of Church membership in good standing.
B. If a member requests in writing to be released from his or her membership obligations, the Deacons and Pastor shall patiently endeavor, as appropriate, to secure his or her continuance in its fellowship; but failing in such effort, the Church will grant the request and terminate his or her membership. Such a request shall be approved by the Board of Deacons.
C. If an inactive member of the Church continues in an inactive status, for reasons other than geographical separation from the Church, for a period of two years or longer, the Board of Deacons and Pastor may determine to terminate that person’s membership. The Deacons and Pastor will first make every reasonable effort to contact the inactive member and restore him or her to fellowship with the Church and active membership.
D. If a member of the Church is engaged in conduct which is inimical to the welfare and fellowship of the Church and its members, the Servant Leadership Team will follow Jesus’ instructions found in Matthew 18:15-17.
1. The Servant Leadership Team will, severally and jointly, seek to reconcile the errant member to right relationship with God and the Church.
2. If the errant member is unrepentant, and will not desist from the inimical conduct, the Pastor and Deacons may jointly consider whether that person’s membership should be terminated. The errant member may ask, or be asked, to meet with the Servant Leadership Team. Throughout the process of the decision, all reasonable efforts to reconcile the errant member to right relationship with the Church will be continued.
3. The person will be notified of the termination of membership in person, if possible. In any event, the notification will be made in writing.
Section 7: Employees
A. Pastors of the Church will be members of the Church.
B. The Church Administrator, the Music Director (Organist and/or Choir Director) and the Sexton of the Church will not be members.
ARTICLE VI - OFFICERS, BOARDS AND COMMITTEES
Section 1: Definitions
Jesus Christ, the Son of God, Lord and Savior, is the only Head of the Church. In all decision-making processes, officers and leadership bodies of the First Congregational Church will seek to center their deliberations, decisions, and work around his will, through prayer and study of the Word of God.
For decision-making purposes, the Congregation will consist of all active members of the First Congregational Church, gathered in accordance with the provisions of these By-Laws.
C. Servant Leadership Team
The Servant Leadership Team is responsible for spiritual guidance, provision and protection of the congregation. It is responsible for the vision and direction of the Church and acts with full authority on behalf of the congregation. The Servant Leadership Team represents the Congregation in the routine management and leadership decisions of the Church.
1. The Boards of the Church, responsible directly to the Servant Leadership Team, make and implement leadership decisions for major functional areas of the Church and its ministry.
2. The Boards are as follows:
Christian Outreach and Service
3. Each Board will elect a Chairperson.
The Standing Committees of the Church, each responsible to a Board of the Church, implement the work of the Church and its ministry on behalf of their respective Boards. The Nominating Committee is directly responsible to the Servant Leadership Team. The Committees are as follows:
2. Ad Hoc
The Servant Leadership Team or a Church Board may create, at need, an Ad Hoc Committee, not defined in these by-laws, to conduct planning and implement work on its behalf on a temporary basis. An Ad Hoc Committee will be dissolved when its needed work is completed.
Officers of the Church must be active members of the Church. The Servant Leadership Team Chairperson, Vice Chairperson and Clerk of the Church are elected by the Servant Leadership Team. The Pastor, Treasurer and Registrar are elected by the Congregation. They are elected to represent the Congregation in roles of leadership and service.
The Officers are as follows:
Servant Leadership Team Chairperson
Servant Leadership Team Vice Chairperson
1. The Auditor will be a member or non-member of the Church qualified in accepted accounting practices and procedures, nominated by the Board of Trustees, and approved by the Servant Leadership Team.
2. The Auditor shall examine the books of the Treasurer annually with all vouchers, bills, accounts and papers pertaining to the indebtedness and assets of the Church, in accordance with generally accepted accounting principles and report to the Church thereon in writing at each Annual Meeting.
Section 2: Nomination and Election
1. Candidates for elected positions, other than the Nominating Committee and Servant Leadership Team, will be nominated by the Nominating Committee and approved by the Servant Leadership Team. Only those persons who have signified their consent to serve if elected shall be nominated for or elected to such positions.
2. Servant Leaders will be nominated by the Servant Leadership Team and elected by the Congregation at the Annual Meeting for a one year term. Members of the Congregation are encouraged to recommend qualified members for consideration for nomination for election to the Servant Leadership Team.
The Congregation will vote on the candidates presented by the Servant Leadership Team at an Annual Meeting and may elect each candidate to the proposed position by a simple majority.
C. Terms of Service
If a vacancy exists in an elective position other than the Servant Leadership Team, the Nominating Committee shall propose a candidate to the Servant Leadership Team. The Servant Leadership Team may elect the candidate to the position, by simple majority vote, until the next Annual Meeting of the Congregation. A full term in an elected position begins with election by the Congregation at an Annual Meeting; a partial year of service shall not be considered one year of a term.
D. Multiple Positions
1. No member of the Church may serve on more than one Board at any given time.
2. The Servant Leadership Team Chairperson may not serve on any Boards during his/her respective term of office.
3. The Treasurer shall not be a member of the Board of Trustees, except as specified in the provisions of these By-Laws.
4. The Auditor shall not be a member of the Board of Trustees.
Section 3: Officers
1. A Pastor is called to lead the Church in the ministry of its members to one another and to the world, fulfilling the responsibilities of preacher, teacher, and counselor, serving persons and organizations of the Church. The Pastor shall have the freedom to be a person of action in his or her own right and is encouraged to speak the truth in love as his or her conscience directs.
2. The Pastor shall preach the gospel and have in his or her care the services of public worship, shall administer the sacraments and rites of the Church, provide pastoral service and lead the Church in accordance with its current Mission Statement.
3. The Pastor is to be a member of the Church and a member of the Servant Leadership Team.
4. The Pastor shall be called for an indefinite term by at least a two-thirds vote of the members present at a properly called meeting. The Congregation, by at least a two-thirds vote at a meeting called for the purpose, or the Pastor, by notice of resignation, can terminate the relationship with the understanding that such termination shall not be effective for a period of sixty days, unless mutually agreeable.
5. The Pastor will establish and review goals, performance, and initiatives as part of his relationship of mutual support and accountability with the other Servant Leaders.
B. Servant Leadership Chairperson and Vice Chairperson
1. The Chairperson and Vice Chairperson shall be elected from the members of the Servant Leadership Team and by the members of the Servant Leadership Team.
2. The Chairperson and Vice Chairperson may serve in their respective positions for a maximum of three consecutive years.
3. The Chairperson shall preside at all business meetings of the Congregation.
4. The Vice Chairperson shall preside at meetings of the Congregation and meetings of the Servant Leadership Team in the absence of the Chairperson.
1. The Clerk shall be a member of the Servant Leadership Team and be elected by the Servant Leadership Team, to serve for one year, or until his/her successor is elected.
2. The Clerk shall keep a complete record of the transactions of all business meetings of the Church, such records to be read for approval at the next following business meeting. The Clerk shall keep an official copy of these By-Laws and be responsible for maintaining them in an updated state. The Clerk shall notify all officers, members of committees, and delegates of their election, and shall keep a complete record of the transactions of the Servant Leadership Team. All communications and written reports which are received and adopted in business meetings are to be preserved on file by the Clerk. It shall also be the duty of the Clerk to give legal notice of all meetings where such notice is required by these By-Laws.
3. The Servant Leadership Team Vice Chairperson shall perform the duties of the Clerk in the absence of the Clerk.
1. The Registrar shall be elected by the Congregation to serve one year or until his/her successor is elected.
2. The Registrar shall keep a complete and current register of the names of all members of this Church, including dates of admission and dismission or death, and shall maintain records of baptisms, marriages and funerals of all persons associated with this Church. The Registrar's duties shall include the issuing of letters of dismission.
3. The Clerk shall perform the duties of the Registrar in the absence of the Registrar.
1. The Treasurer shall be elected by the Congregation to serve for one year and until a successor is elected. The Church shall carry insurance to protect itself against acts of dishonesty, illegality or misappropriation on the part of any Officer of the Church, including the Treasurer, which result in financial loss to the Church. In lieu of, or in addition to, coverage by the insurance, the Treasurer may also be bonded.
2. The Treasurer shall be the custodian of the Church’s funds and shall disburse them as authorized by the Board of Trustees. The Treasurer shall keep an account of receipts and disbursements. The Treasurer may, with the approval of the Board of Trustees, contract with a bank or other financial institution to invest endowments, legacies, trust funds and securities.
3. The Treasurer is a non-voting member of the Board of Trustees.
4. In the absence of the Treasurer, the Trustees shall perform these duties.
Section 4: Servant Leadership Team
A. The Servant Leadership Team shall be comprised of the Pastor and a minimum of six other members elected by the Congregation.
B. Other than the Pastor, members of the Servant Leadership Team are elected for one year terms with a maximum of six consecutive years.
C. Eligibility to be elected to the Servant Leadership Team includes:
1. Must be an active member of the First Congregational Church of Boylston for at least five years.
2. Must participate in the life of the Church through worship, communion and fellowship.
3. Must support the Church with time, talent and treasure as gifted by God.
4. Must share the foundational beliefs of First Congregational Church of Boylston:
a). Jesus Christ: Son of God, Savior, and Lord
b.) Trinity: God as Father, Son and Holy Spirit
c.) Bible: God’s Word, and the Rule & Guide for Faith & Practice
D. Should the number of Servant Leaders fall below the minimum of seven, the Servant Leadership team may elect a candidate to an unfilled position by simple majority vote. This candidate may serve on the Servant Leadership Team until the next annual meeting of the Congregation. Any time served will count as one year on the Servant Leadership Team.
E. The Servant Leadership Team shall:
1. Act as the executive body of the Church;
2. Carry out Church policy and transact Church business;
3. Act as agents for the Congregation;
4. Be responsible for spiritual and leadership development in the Church;
5. Be responsible for overall Church planning and strategy and shall provide guidance to the various officers, boards and committees for the implementation of said plans;
6. Be responsible for overall Church growth. Growth in Christ, in love of God and one another, knowledge of the Gospel and spiritual gifts. Numerical growth follows by God’s will;
7. Nominate two members annually for election to serve on the Nominating Committee. In any one year, a nominee shall be a Servant Leader;
8. Act upon resignations from any Church officer or member of a board or committee and shall be empowered to elect a successor, on recommendation of the Nominating Committee;
9. Act upon recommendations made by Boards or Committees regarding the staff for which they are responsible;
10. Administer a sexual harassment and abuse prevention policy, and a youth and child protection policy for all aspects of the life and work of the Church;
11. Meet at least monthly from September through June and additional meetings may be scheduled as needed. Meetings shall be open to all members of the Congregation except on those occasions when, in order to protect the privacy and confidentiality of members, the Servant Leadership Team may, by a majority vote, meet in executive session. A quorum shall consist of more than half of the Servant Leader Team members;
12. The Servant Leadership Team will appoint a Servant Leader to each of the four Boards of the Church: Deacons, Trustees, Christian Education, Christian Outreach and Service. They may not serve as Chairs on those Boards but they are voting members;
13. Be fully accountable to the Congregation.
14. Support one another in service and leadership, and hold one another accountable for service and leadership.
Section 5: Boards
A. Board of Deacons
1. The Board of Deacons shall consist of twelve members to be elected by the Congregation to serve three year terms and until their successors are elected. A member shall be ineligible to serve for a period of one year after having served two consecutive full terms on the Board. One Deacon will be appointed from the Servant Leadership Team, but this Deacon cannot serve as Chairperson.
2. When an individual has served several terms with distinction and honor, he or she may, upon recommendation by the Board of Deacons and nomination by the Servant Leadership Team, be elected a Life Deacon by the Congregation. A Life Deacon shall serve as a full member of the Board of Deacons for the remainder of his or her life and will not be counted among the twelve members of the Board. Upon his or her request, a Life Deacon may retire from the Board and be designated by the Board as a Deacon Emeritus, and as such, shall receive all the honors and privileges of a Deacon but shall not be expected to serve actively.
3. The Board of Deacons, together with the Pastor, shall care for members and their spiritual needs. It shall be the Board's responsibility to see that the following functions are properly executed:
a. Conduct worship services, including ushering and receiving the offering;
b. Reaching out continuously for prospective new members and friends;
c. Calling on homebound members, those in hospitals, and those in need;
d. Distribution of altar flowers.
4. The members of the Board of Deacons themselves shall perform the following functions:
a. Prepare and serve Holy Communion;
b. Establish relations with prospective new members following the provisions of the these By-Laws;
c. Attempt to reestablish relations with members who become inactive;
d. Provide for pulpit supply during the absence of the Pastor, and during interim periods between Pastors;
e. Administer the Deacons' fund for the care of persons in need, including a report to the Annual Meeting of money received and expended;
5. The Board shall support and assist the Pastor with the Confirmation Program.
6. The Board shall be responsible for and support the Music, Sanctuary, Church Growth and Parish Care Committees.
B. Board of Trustees
1. The Board of Trustees shall consist of six members to be elected by the Congregation to serve three year terms and until their successors are elected. A member shall be ineligible to serve for a period of one year after having served two consecutive full terms on the Board. The Treasurer shall be a non-voting member. One Trustee will be appointed from the Servant Leadership Team, but this Trustee cannot serve as Chairperson.
2. It shall be the Board’s responsibility to see that the following functions are properly executed:
a. Hold in trust the property of the Church;
b. Take charge of the financial affairs of the Church, other than benevolences, and to authorize and direct the Treasurer as to payments of monies placed in their care; and to authorize the Treasurer to make prompt payment of salaries and current expenses; and to make a full financial report at the Annual Meeting of the Congregation;
c. In consultation with the Treasurer, recommend courses of action for Servant Leadership Team approval when funding shortages may impact the implementation of the approved Church budget;
d. Take charge of all Church property, including necessary repairs and maintenance thereof; provide custodial service as required; and see that adequate insurance coverage is maintained in force with respect to such property;
e. Receive and consider all requests from groups both within or without the Church membership for the use of Church property and facilities, and to grant permission for such use when appropriate;
f. Invest all Church funds under the Board's control in such financial institutions as will best insure the safety and appreciation of such funds;
g. Obtain a specific vote of authorization from the Church membership before buying, selling, mortgaging, leasing, or transferring any real property, borrowing on unsecured notes in excess of 5% of the total annual budget, or making any expenditure which is in excess of the amount budgeted for that expense or is an unbudgeted item in excess of $5,000 unless such expenditure has the approval of the Servant Leadership Team;
h. Prepare and present to the Church membership at the Annual Meeting an annual financial budget for the ensuing year;
i. Procure by the best available means the funds needed to carry out all Church programs and activities;
j. Maintain a permanent record of all its transactions.
3. The Board shall be responsible for and support the Stewardship, Memorials and Kitchen Committees.
C. Board of Christian Education
1. The Board of Christian Education shall consist of seven members to be elected by the Congregation to serve three year terms and until their successors are elected. A member shall be ineligible to serve for a period of one year after having served two consecutive full terms on the Board. The Sunday School Superintendent shall be a non-voting member. One member will be appointed from the Servant Leadership Team, but this member cannot serve as Chairperson.
2. The Board of Christian Education shall be responsible for the educational program of the Church which shall include Sunday School, and youth and adult education. The Board‘s responsibilities include:
a. Selecting or developing curricula;
b. Recommending and administering budgets;
c. Recruiting and training teachers and leaders;
d. Operating the Church Library;
e. Conducting all other programs relating to effective programs of Christian education.
3. The Board of Christian Education shall appoint administrative officers, including the Sunday School Superintendent, as be required to carry out its responsibilities. The Board may make recommendations to the Servant Leadership Team concerning the employment of professional staff members.
4. The Board shall support all youth activities of the Church.
D. Board of Christian Outreach and Service
1. The Board of Christian Outreach and Service shall consist of six members, four of whom shall be elected by the Congregation to serve three year terms and until their successors are elected. One member shall be appointed by the Women’s Fellowship and one by the Ladies Benevolent Society each to serve for a term of one year. With the exception of these two appointed members, a member shall be ineligible to serve for a period of one year after having served two consecutive full terms on the Board. One member will be appointed from the Servant Leadership Team, but this member cannot serve as Chairperson.
2. The Board of Christian Outreach and Service shall provide and maintain effective programs of outreach of the Church. It shall be concerned with providing for the carrying out of the Church's mission, both local and worldwide.
3. The Board shall be responsible for:
a. Presenting programs or courses of action believed reasonable and necessary to fulfill the Church's obligation with respect to missionary and service concerns;
b. Keeping generally informed on, and identifying, social and moral issues or practices of concern to the Christian Church. Developing programs or courses of action which are directed toward those issues or practices;
c. Arranging for funding of recommended projects and programs.
Section 6: Committees
A. Nominating Committee
1. The Nominating Committee shall consist of six members, three of whom shall be nominated by the Servant Leadership Team not later than their December meeting for election by the Congregation. The term of office shall be two years. A member shall be ineligible to serve for a period of one year after having served two consecutive terms. One of the nominees will be a Servant Leader. The Servant Leader can serve as the Chairperson of the Nominating Committee.
2. The Nominating Committee shall nominate an eligible person for each position to be filled and report its nominees to the Servant Leadership Team for approval and then to the Annual Meeting of the Congregation for voting purposes. This includes the three remaining positions of the Nominating Committee. Only those persons who have signified their consent to serve if elected shall be nominated for or elected to such office.
3. The Nominating Committee will be responsible to and supported by the Servant Leadership Team.
4. A full term in an elected position begins with election by the Congregation at an Annual Meeting.
5. If a vacancy occurs by a person resigning or being unable to fulfill their full term, the Nominating Committee shall propose a candidate to the Servant Leadership Team. The Servant Leadership Team may elect the candidate to the position, by simple majority vote, until the next Annual Meeting of the Congregation. The Congregation may then vote to elect that candidate for the remainder of that term.
6. In the event of a Board or Committee having more than two or three members whose terms end in the same year (depending on the Board or Committee), the Nominating Committee, as it deems necessary and with the approval of the Servant Leadership Team, shall stagger the expiration dates of the terms of the newly elected members so that the Board or Committee will not have too many members going off in the same year.
B. Parish Care Committee
1. The Parish Care Committee shall consist of eight members to be elected by the Congregation to serve three year terms and until their successors are elected.
2. The Committee may have an unlimited number of non-voting serving members who are not elected by the Congregation.
3. The Parish Care Committee shall assist the Board of Deacons in extending care, comfort and fellowship to members in need.
4. The Parish Care Committee will be responsible to and supported by the Board of Deacons.
D. Sanctuary Committee
1. The Sanctuary Committee shall consist of five members to be elected by the Congregation to serve three year terms and until their successors are elected.
2. The duties of the Committee shall be as follows:
a. Provide appropriate flowers for Sunday worship services and on such other occasions as seems desirable;
b. Assume the responsibility of the care of the sanctuary, including the altar and its furnishings, the pulpit and lectern, and other furniture and equipment to assure that it is in good order on all occasions.
3. The Sanctuary Committee will be responsible to and supported by the Board of Deacons.
E. Church Growth Committee:
1. The Church Growth Committee shall consist of five members, four of whom shall be elected by the Congregation to serve two year terms and until their successors are elected. One member shall be a Deacon, appointed by the Board of Deacons for a term of one year.
2. The duties of the Committee shall be as follows:
a. Facilitate the welcome of guests and friends.
b. Create and facilitate church events and activities for the purpose of bringing together the church and community.
c. Plan and provide special programs and activities that will encourage participation by members and friends.
3. The Church Growth Committee will be responsible to and supported by the Board of Deacons.
F. Music Committee
1. The Music Committee shall consist of five members to be elected by the Congregation to serve three year terms and until their successors are elected.
2. The Committee shall, in cooperation with the Pastor and Music Staff:
a. Provide for suitable music at Sunday worship services and at special services and programs of the Church;
b. Make recommendations to the Servant Leadership Team regarding the employment of Music Staff;
c. Supervise and support Music Staff;
d. Maintain such appurtenances as choir gowns, music, hymnals, etc.;
e. Be responsible for the maintenance of the musical instruments.
3. The Music Committee will be responsible to and supported by the Board of Deacons.
G. Stewardship Committee
1. The Stewardship Committee shall consist of seven members, six of whom shall be elected by the Congregation to serve three year terms and until their successors are elected. One member shall be a Trustee, appointed by the Board of Trustees for a term of one year.
2. The Committee shall be responsible for:
a. Preparation and conduct of an annual solicitation of pledges from the membership and friends;
b. Study and promotion of good stewardship;
c. Acting as a resource for the Trustees should the budget requirements or emergency expenses exceed available funds;
d. Planning, initiation, and supervision of such additional fundraising efforts as may be necessary during the course of the year.
3. The Stewardship Committee will be responsible to and supported by the Board of Trustees.
H. Memorials Committee
1. The Memorials Committee shall consist of five members to be elected by the Congregation to serve three year terms and until their successors are elected.
2. The purpose of the Committee is:
a. To encourage gifts to the memorial fund in memory of deceased persons;
b. To receive, record, and maintain records of all such gifts, and to deposit all monies received in connection with such gifts. All gifts are to be appropriately acknowledged by the committee.
c. To consult with the family of the deceased in considering an appropriate and satisfactory use of gifts. Memorial funds and interest accruing there from are to be used to meet the best interests of the Church. Decisions made by the committee as to how memorial funds are to be used shall be subject to review by the Board of Trustees.
3. The Treasurer of the Church shall be the custodian of all memorial funds.
4. The Memorials Committee will be responsible to and supported by the Board of Trustees.
I. Kitchen Committee
1. The Kitchen Committee shall consist of five members, to be elected by the Congregation to serve two year terms and until their successors are chosen.
2. The duties of the Kitchen Committee shall be as follows:
a. Oversee equitable assignment of coffee hour duties among the various boards and committees of the church;
b. Maintain a list of volunteers who will provide refreshments upon request of a board or committee.;
c. Assume responsibility of the care of the kitchen. Ensure there are adequate supplies for coffee hour, including but not limited to coffee, sugar, and paper cups. Purchase other renewable kitchen supplies such as foil, plastic wrap, paper tablecloths, etc. The sexton supplies cleaning products and supplies, such as paper towels, dishwasher detergent, hand soap, and dish detergent;
d. Monitor kitchen equipment (such as coffee urns) to ensure that all are in good working condition and other dining necessities (such as china, creamers/sugar, glassware, etc.) are adequate. Recommend replacement as necessary to the Trustees if costs exceed $100.00;
e. Organize and oversee an annual or semi-annual kitchen clean-up (as necessary). The custodian currently washes the floor weekly; cleans the windows, walls, and lights in the summer; and defrosts the freezer and refrigerator twice a year.
3. Money from the free-will coffee hour collection shall revert to the general budget. Reimbursement for kitchen-related expenses will be made from the general budget upon request to the Church Treasurer.
4. The Kitchen Committee will be responsible to and supported by the Board of Trustees.
ARTICLE VII - ORGANIZATIONS
All organizations whose existence or formation contributes to the purposes of the Church shall be recognized by the Servant Leadership Team and authorized to use the property of the Church. A report from each organization shall be made to the Annual Meeting of the Congregation. Such recognition shall continue in effect until withdrawn by the vote of the Servant Leadership Team.
ARTICLE VIII - MEETINGS
Section 1: Worship
The Congregation shall gather for worship each Sunday and at other times as determined by the Deacons and Pastor. The Sacrament of the Lord's Supper shall be celebrated at least six times each calendar year including Maundy Thursday and at times agreed upon by the Deacons and Pastor. The Sacrament of Baptism will be given at such time as the Pastor or Deacons may determine.
Section 2: Meetings of the Congregation
A. The Annual Meeting of the Congregation shall be held on a date not later than January 31 to be set by the Servant Leadership Team at its November meeting.
B. Special meetings of the Congregation may be called by the Servant Leadership Team upon its own initiative or upon a petition to the Clerk signed by not less than five percent of the active members of the Church as reported at the most recent Annual Meeting of the Congregation. Within three weeks of the receipt of the petition, the Servant Leadership Team shall instruct the Clerk to issue a call for a special meeting of the Congregation to be held within two weeks.
C. Notice of meetings of the Congregation shall be submitted to the membership in writing not less than two weeks in advance of the meetings. Meetings shall be announced at the regular worship service on the Sunday preceding the meeting. In the instance of special meetings, the purpose(s) of the meeting shall be described in all notices to the membership. Items of business that need immediate attention may be introduced at any meeting of the Congregation, if a quorum is present, unless objection is made and sustained by one-third of the members present.
D. A quorum at any meeting of the Congregation shall be 5% of the active members reported at the last Annual Meeting except that the quorum for a meeting of the Congregation at which a Pastor is called or dismissed or where real property is purchased, sold, or mortgaged shall be 10% of the active membership reported at the last Annual Meeting.
E. The Servant Leadership Team Chairperson shall preside at all meetings of the Congregation, except that in the absence of the Servant Leadership Team Chairperson, the Servant Leadership Team Vice Chairperson shall preside or in the absence of both, a Moderator elected at the meeting shall preside. The election shall be conducted by the Clerk of the Church.
F. Scheduled meeting dates and times of any church Board or Committee shall not be rescheduled without the new date and time being posted in the church bulletin at least one Sunday prior to the new meeting date.
ARTICLE IX - AMENDMENTS
These By-Laws may be amended by a three-fourths vote of the members present and voting at any Annual Meeting of the Congregation, or at a meeting specially called for that purpose, the proposed amendment being inserted in the call. A quorum of the Congregation, as defined in these By-Laws, must be present in order to enact such an amendment.